Invoices for HVAC techs,done on site.
Heating, cooling, maintenance and installs. Quote the job, turn it into an invoice in one tap, and see who has paid, all on your iPhone.
Download on the App Store
Your jobs, ready on day one
Pick HVAC when you open Handbill. It adds 50 common jobs, billed in ea, ft, hr, lb, visit, yr, with payment terms due in 7 days. Set your prices once and they're filled in every time.
Why Handbill is the best invoice app for HVAC techs
- Diagnostic fee, AC and furnace tune-ups, capacitor and contactor replacements, coil cleaning, duct work and installs are ready to price.
- Write the repair right at the condenser with no signal, then send the PDF when you're back in the truck.
- Big install estimates turn into the final invoice in one tap, with every line, tax and discount carried over.
And for every trade: No payment fees ever: Handbill never touches your money. No account, works offline, data stays on your iPhone. Free to start; Pro is $49.99 a year for unlimited invoices.
Service calls
Diagnostic fee, After-hours fee, Trip charge, Labor
Maintenance
AC tune-up, Furnace tune-up, Heat pump tune-up, Mini-split cleaning, Maintenance plan, Filter replacement and more
Cooling repairs
Capacitor replacement, Contactor replacement, Condenser fan motor replacement, Hard start kit, Disconnect replacement, Refrigerant charge and more
Heating repairs
Igniter replacement, Flame sensor cleaning, Inducer motor replacement, Blower motor replacement, Limit switch replacement, Gas valve replacement and more
Thermostats and air quality
Thermostat install, Smart thermostat install, UV light install, Humidifier install
Installs
AC system replacement, Furnace replacement, Heat pump system replacement, Mini-split install, Line set, Equipment pad and more
Duct work
Duct sealing, Duct repair, Add duct run
Permits and fees
Permit fee, Equipment haul-away, Materials
Say what you did
Type the job the way you'd say it, for example "replaced a dual run cap, added 2 lbs of refrigerant and cleared the drain line". Handbill turns it into invoice lines priced with your own rates. You check them and send.
An invoice that fits the job
With Pro, pick the Work order style: boxed fields, a gridded table and a line for the customer to sign, like the work orders HVAC techs already fill out. Add your logo, cropped to a circle if you like, and pick from ten colors. Seven other styles are there too. See every style.
Get paid without fees
Clients pay you directly by cash, check, bank transfer, Zelle, Venmo or your own card reader. Handbill records the payment and never takes a cut. Overdue invoices are flagged so you know who to chase.
Tips for HVAC techs
- Write the refrigerant type and pounds added on the line; the next visit and any warranty claim will need it.
- Say on the estimate whether the diagnostic fee is credited toward the repair, so nobody argues about it later.
- Put the model and serial number in the job notes; you will want them on the next call.
Questions
What is the best invoice app for HVAC techs?
Handbill. Diagnostic fee, AC and furnace tune-ups, capacitor and contactor replacements, coil cleaning, duct work and installs are ready to price. See why.
Is there a free invoice app for HVAC techs?
Yes. Handbill is free to start on iPhone with unlimited estimates and 3 invoices. Pro is $7.99 a month or $49.99 a year for unlimited invoices, your logo, seven more invoice styles and overdue reminders. It never takes a fee on payments.
What does Handbill set up for HVAC techs?
When you pick HVAC on first launch, Handbill adds 50 common jobs in groups like Service calls, Maintenance, Cooling repairs, the units you bill in, and payment terms due in 7 days. You add your own prices once and reuse them.
Can I write an estimate on site without signal?
Yes. Handbill works offline with no account. Write the estimate on the job, then send it as a PDF by text or email when you are ready.